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Schedule client meetings via web forms with Google Calendar, Zoom and multi‑channel notifications

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Created by: SpaGreen Creative || spagreen
SpaGreen Creative

Last update

Last update 7 days ago

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Who it's for

This n8n workflow is designed for businesses, consultants, and service providers who want to automate their meeting scheduling process. The workflow creates a seamless booking system that can handle meeting requests, check availability, create calendar events, set up video conferences, and send notifications through multiple channels.

Features

  • Integrates with web forms to receive booking requests
  • Checks Google Calendar availability automatically
  • Creates calendar events with booking details
  • Sets up Zoom meetings instantly
  • Sends notifications via email, WhatsApp, Discord, and Teams
  • Notifies politely if requested slots aren’t available
  • Supports Your time zone conversions

Requirements

  • Google Calendar API Credentials: For checking availability and creating events
  • Zoom API Credentials: For generating meeting links and video conferences
  • Gmail OAuth2 Credentials: For sending email confirmations
  • Notification Service Credentials:
    Discord Bot API, Microsoft Teams API, Rapiwa API (for WhatsApp)

Important Notes

  • Time Zone Configuration: The workflow is set to Asia/Dhaka time zone but can be customized
  • Meeting Settings: Default meeting duration (40 minutes) and password can be adjusted
  • Notification Templates: All notification messages can be customized to match your brand voice
  • Calendar Selection: Ensure the correct Google Calendar ID is configured for your booking system

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